11 powerful tips for your cover letter

As an active recruiter (I am the owner of HIREghana, www.HIREgh.com), my associates and I come daily through several candidates’ CVs and (lack of) accompanying Cover Letters. Over the years, I have also read several -unfortunately rather bad – books on Cover Letters (do we really need a whole book to tell someone how to write a simple 1-page letter?) and a lot of outdated online advice.

So, kindly allow me to offer some brief tips coming from experience.

A Cover Letter (CL)? Why?
Simply put, the Cover Letter (or maybe it should be called Cover Email these days) is the introduction of your candidacy for a given role (or even an open solicitation) and an invitation to the reader to look at your CV. Basically, it is your job application; and the whole purpose of the CL is to make the reader open your CV attachment.

In a company (whether it is a recruitment firm or a normal employer-organization) where they might receive a few hundred applications for just a single but specific role, your cover letter might be the deciding factor that makes someone open your CV attachment and read your CV instead of placing it into a ‘look at it later-on‘ folder.

Just to give you a perspective: we get 200-500 applications per posted vacancy. Max 10% have Cover Letters. Statistically, to our experience, 60%-90% of jobs go to applicants with well- written cover letters.

Also, for a lot of recruiters and hiring managers, your cover letter is a proof of your written communication skills. Do you think that if you apply for a job that requires such skills, an email with a 1-Line ‘look at my CV’, will really help your application?

Tip #0: Please invest the time to write a proper CL (Cover Letter) / a proper communication.

Tip #1: Make sure that you Write a clear Subject Line
Like any other communication, indicate what is it about: type the vacancy’s title/name and applicable reference number/ID (if any); Why? An employee might have more than one vacancy open at any given time.

Avoid any subject title that shows it is a Forwarded message of something you wrote for someone else.

Tip #2: Keep your 1st Paragraph Sweet & Short

Your 1st little Paragraph is about the WHY of your communication

Write only 2-3 Lines maximum, explaining why you are writing this letter. It can be as simple as ‘I am applying to your Space Chef vacancy which I saw on your website, and I believe that I am a perfect fit’. If possible, find the recruiter’s personal name; after all, a letter is always a personal communication.

Tip #3: Tell us on your 2nd Paragraph WHO you are

Just 6-10 lines maximum, explaining to the recruiter:

  • who you are as a professional; and
  • what relevant skills you have

This should be straightforward and clear – never a cut and paste of sentences from your CV.

Tip #4: Tell us WHAT YOU can do for us

See Also:  You and your brand

Tell the recruiter in the 3rd paragraph of your CL what can you do for their organization.

Another 6-10 lines maximum, communicating to the recruiter – ideally in a factual & objective manner – why you are the perfect fit for them and their organization. It is basically your opportunity to tell them what you can do for them (again, as it relates to the specific vacancy that you are applying for) and convince them that you can do so.

Basically, here highlight relevant experience not relevant courses taken. Sorry, but we all hate when we see in a CL a list of 10-20 courses that you think will make your case stronger. All Employers & Hiring Managers look for Relevant Experience. Proof? Without meaning to be rude or offensive, there are unfortunately plenty of unemployed holders of Master’s and MBAs in our country.

To the risk of sounding offensive, please cut all fluff and be specific/use numbers to quantify & justify your past success.

 

Please notice that:

  • Proving to the recruiter that you are smart will most likely never get you the job.
  • Proving to them numerically (with numbers) how you can add value to their organization is almost a ‘guarantee’ that you will get the job

Basically, show them numbers: “Employers love to see numbers—it shows them that you speak their language and you understand what they’re looking for in an employee: results.”

Tip #5: 4th Paragraph: WHY Them?
Just 3-4 lines maximum: tell them in your own words why you want to work for them and not for just any company that can offer you a job. Google the company – it really makes a difference.

Convince them why you want to work for them – don’t use any fluff please.

Tip #6: The Last paragraph: What NEXT?

Just 2-3 lines maximum: this is the end of your communication. Do you want to tell them that you are looking forward to hearing from them, or do you want to propose a meeting on Friday in a week from now at 3pm and have them possibly reply to you whether they are available or not?

Tip #7: Be Normal – not too Formal

Avoid things like ‘I wish to convey my interest in filling the open position at your reputable firm’.

(Why are almost all Ghanaians are using it? Did you ever meet anyone applying to a non-reputable firm?)

“It makes you seem insincere and even robotic, not anything like the friendly, approachable and awesome-to-work-with person you are.

We might have seen a few thousand candidates writing to us about how much they are ‘excited’ or ‘thrilled for the opportunity’ or some similar sentence.

Please, do write like a normal person; reduce the use of adverbs of fake excitement. Just cut all fluff, please.

Tip #8: Use excellent Grammar, correct Syntax + your Spell-Checker!

See Also:  Hand Go Hand Come

 

Tip #9: Always Customize your Cover Letter (your CV, too)

Recruiters are humans. When a recruiter reads: ‘Dear Hiring Manager, I am so excited to apply for the open position at your reputable company, where I hope to utilize my skills to progress in my career….’, we instantly recognize that you probably copied and now use a sort of stock-letter that you mass-distribute/forward to almost every email in Ghana.

Remember: All organizations want to see that the candidates are really excited/enthusiastic about both the advertised vacancy and the prospect of working for them. Simply put, you can’t get around giving a customized letter and CV for every single vacancy that you apply for.

Tip #10: A CL is not a CV, so DO NOT Regurgitate Your CV in it

Tip #11: A CL is the main body/text of your email – it should never be sent as an attachment.

The whole idea is to have the Cover Letter text entice the recruiter to read your CV… If the CL is an attachment of its own, it defies its very purpose. Think of the ‘old Cover Letter’ now being transformed into today’s Cover Email (if you have a better name for it, I would love to hear it please).

Final Advice

Give people time to respond (minimum 2 weeks) / follow up with an acknowledgement, instead of bombarding them with mail or phone communication.

If you are asked to provide your CV in Word format, they probably have a good reason for asking for it (read www.hiregh.com/ats); so, don’t respond with a PDF file or a photograph of your CV in a jpeg format.

If asked about your current salary and employment termination notice, please respond promptly and not after 10 days or so – assuming that you want that job of course…

 

In Conclusion

Writing a good Cover Letter is that simple. And following these 11 Tips will place you ahead of the crowd.

 

And, again, this is our experience: candidates who have invested the time to send a customized Cover Letter and CV almost always get the job – they rarely even have any competition.

 

Thank you and Good Luck.

Irene

 

About the Author:

 

Irene Gloria Addison is the owner of HIREghana, a Leader Ghanaian Recruitment Agency and also a boutique/niche HRM & Organizational Development Consultancy, based in Accra. Irene and her team have also been constantly mentoring and coaching candidates on how to improve their LinkedIn presence, their CVs and interviewing skills.

HIREghana can be reached at +233 50 228 5155 or +233 266 555 907Our website is http://www.hiregh.com 

 

Irene welcomes your feedback/ comments/ remarks/ suggestions via your email message to Press {at} HIREgh . com.

 

© 2018 Irene Gloria Addison and © 2018 Human Intelligence Recruitment

Leave a Reply

Please Login to comment
  Subscribe  
Notify of