PPA finalising regulations to guide day-to-day work of procurement officers

The Public Procurement Authority (PPA) has said it is on the verge of sending a new regulation to Parliament that is intended to guide procurement officers in their activities.

According to the Deputy CEO at PPA, Kwame Prempeh: “The authority is still finalising and we’re working as hard as we can to complete it. You can appreciate that there is a lot of work that has to go into it. Since it touches on the day to day procedures, activities of procurement officers when they are doing their job, with due time it will be completed and sent to Parliament,” he told the B&FT at a seminar organised by WASP Limited [Hewlett Packard International’s accredited managed print services provider in Ghana].

He explained that the current PPA Amendment Act (Act 663), is not the only law guiding public procurement in Ghana, despite it being the basis of everything procurement officers do.

There are regulations and manuals as well as guidelines and other documents that procurement authorities or entities are expected to use when they are doing procurement, he said.

Mr. Prempeh also added that the new regulations will touch on the exact procedures and processes for conducting public procurement.

“If you go to the manuals and regulations, that is where you will have the step by step processes in doing public procurement. So, most times, the procurement officers don’t stay by the Act alone, but they also go down deeper and look at the standard documents, manuals and regulations. It is in the regulations that we can put stuff which will guide the day to day activities of procurement officers.”

The regulations include debarment of tenderers and suppliers, whereby the public procurement board  may exclude a supplier, contractor or consultant  from participation in all public procurement – for a minimum period of one year and a maximum period of six years – on any of the grounds specified in Section 3 (q) of the Act.

A petition to debar a supplier, contractor or consultant may be brought by a procurement entity, the Public Procurement Board, the Auditor-General or any other oversight organ authorised by the laws of Ghana.

Others include data management function of the public procurement board, regulatory function of the public procurement board.

It also introduces environmental issues – that procurement must be done in an environmentally sustainable manner. This, Mr. Prempeh explained, means that when doing procurement and putting together the requirements and specifications, the procurement officer is expected to take into consideration the product’s end-of-life and how it should be disposed of.